White tents and a Ferris wheel grace the outdoor event, courtesy of expert event hire services. A white balloon arch adorns the foreground, set against a backdrop of trees and a cloudy sky. Perfect for those seeking Gold Coast wedding hire with flair.

Your Corporate Event Planning Checklist

With a spectacular array of events under our belt, from company festivals to anniversary celebrations, we can confidently say that there is a method to the madness of events, the beauty of it is that you only need to prepare a few essentials. Once you’re in touch with our events team, we will source vendors, gain necessary approvals and finalise logistics. All the technical terms that mean we take care of all the behind-the-scenes and present you with the plan and creative choices to confirm (a.k.a – the fun stuff). 


Large illuminated letters spell "WUCHELLA" under a canopy of string lights and colorful hanging decorations in an outdoor setting, perfect for a Gold Coast wedding hire.

 

 

1. Plan Ahead 

Our best recommendation will be to start early and reach out to us ideally 6 – 12 months in advance, however, we understand this isn’t always achievable. The initial questions you can expect from us will be what is the event date, size, the occasion, and if you have a venue or theme in mind already. Once confirmed that all the stars align we can block out our calendar and start planning.

 

 

2. Set your budget

Once you know your overall budget, we can help you with where to prioritise it and how best to spend it. You’ll want to allocate more funds towards to venue if you’re hosting a Gala, or if it’s a 50th Celebration at your home, you’ll want to allocate more towards catering and entertainment. These are the details we fine-tune once you know your overall budget.
A gelato cart under an umbrella at night near a lit Ferris wheel sets the perfect scene. Three people stand nearby, savoring their treats. Ideal for any event, this charming setup is available for Gold Coast wedding hire, adding a whimsical touch to your special day.
A group of people in white clothing pose in front of a Ferris wheel on a sunny day, captured at an elegant event featuring Gold Coast wedding hire essentials.

3. Location 

If you have a particular venue in mind, great! We can confirm it aligns with your theme and accommodates the number of guests you’re expecting. If you are uncertain about which venue, that’s okay too! We’ve been lucky enough to work with a bunch of epic venue spaces across the Gold Coast, Brisbane, and Byron Bay and have a lot of recommendations to offer depending on your desired location.

If you have already secured your venue or if it’s a private property, it’s a great idea to have a copy of their floor plan, this helps us understand exactly how your furniture and decor will fit into the space.

 

 

4. Consider the practicality

Don’t stress, practical doesn’t mean boring, you can still have that grand entrance and extravagant hanging flower installations. For a corporate event, keeping practicality in mind means considering the traffic flow in the space and if your guests are comfortable. This means being realistic with the use of space and ensuring there is enough seating so that 70% of your guests can be seated at any one time unless it’s a seated event of course.
A woman in a colorful fringe outfit and pink cowboy hat sits on a man's lap on a striped rug under a teepee, amid the scenic Gold Coast hire backdrop, perfect for an outdoor wedding celebration.
Outdoor party setup with a white teepee, colorful fringed banners, large balloons, and illuminated "LA" letters. Rugs and cushions lay invitingly on the grass. For those looking to create memorable gatherings, consider event hire options available on the Gold Coast.

 

 

 

5. Ask the Experts

This guide represents the key elements you’ll need to consider for your event, the beauty of hiring event professionals is that we can help you with the rest! Behind the scenes, our team takes your ideas and will create a mood board and floor plan, find vendors, obtain all necessary licensing, and all that jazz.

Get in touch with any questions, or if you want to get the ball rolling on your event now, we can’t wait!

Based in the Gold Coast, we supply corporate event hire, styling, flowers, lighting, coordination, and planning across Byron Bay, Brisbane, Sunshine Coast, and the Tweed Coast areas!

People dressed in white play basketball on an outdoor court near a tent and a Ferris wheel under a cloudy sky, setting the scene for a vibrant event.

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A cozy outdoor seating area with assorted pillows and cushions under a canopy of trees, set on a patterned rug, perfect for any intimate event, surrounded by lush greenery.

Planner or stylist? What’s the difference

The difference between a Wedding Planner and a Wedding Stylist is pretty easily (and I should say often) confused. Here we will outline what the roles entail, hopefully making to make it a little clearer for you to make your decision on what will suit you best and of course suit your budget!

A couple sits on a brown leather couch in a rustic room adorned with flowers and candles, creating the perfect atmosphere for an intimate Gold Coast wedding hire.

Product spotlight – Chesterfield Sofa

At Arctic Fox Weddings we love to have unique pieces to make your day nothing short of… UNIQUE! So how does a Chesterfield Sofa, the epitome of English style and suave sophistication, end up in a Gold Coast Boho wedding?

Tablet on a wooden table displaying "Your Expert Event Planning Guide." Nearby are a glass, a napkin, and two pencils, perfect for jotting down ideas to make your Gold Coast wedding an unforgettable event.

Free download

Expert event planning guide

A cozy lounge area perfect for your event hire needs, featuring a black sofa, two pink chairs, and a wooden coffee table. Decorative pillows and dried plants enhance the space, with string lights in the background. Ideal for gatherings on the Gold Coast!

build your dream event

Birthdays, bridal showers, baby showers and more. We've got the furniture and accessories to make your event magic.

A woman sets a dining table adorned with floral centerpieces on a wooden deck surrounded by trees, perfect for an intimate Gold Coast event.

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Need support with event planning?

A table setting perfect for a Gold Coast wedding hire, showcasing a floral centerpiece with orange and pink flowers, citrus slices, and greenery. It features white plates, gold cutlery, crystal glasses, and black candlesticks. Ideal for any elegant event with Gold Coast hire services.

We like to keep things personal

Let’s get to know each other, chat about your event or wedding and start getting excited.