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Hanging light bulbs and lush green foliage adorned with pink and white flowers create a magical ambiance, perfect for a Gold Coast wedding hire.

How to host the ultimate Melbourne Cup luncheon

The Melbourne Cup is the event that brings the nation to a stop, it’s our excuse to dress up and indulge in delicious food and beverages. It’s also the one time when hosting a party at work is more than acceptable, it’s expected!

Regardless of how you want to celebrate this lavish event, there are a few key elements you need to consider in order to make your celebration an unparalleled success.

Venue

Having your own space for Melbourne Cup celebrations makes your event all the more intimate, allowing for creative styling and a fun event theme to enjoy on the day. You might decide to host your party in the office, at a local park, on the beach, or even on a boat! 

An outdoor patio with a long dining table set for an event, covered by a white canopy. White chairs surround the table, which is decorated with light-colored flowers and elegant tableware, perfect for those seeking exquisite Gold Coast event hire.

Styling

At Arctic Fox Events, we have everything you need to create a luxe office party or intimate picnic on the beach. Styling Melbourne Cup events can be so fun and creative with lots of bright racing colours for floral installations and centerpieces, carnival atmospheres and so many opportunities for interactive experiences, like a photo booth.

This elegant dining area features wooden tables and white chairs, surrounded by hanging greenery adorned with pink and white flowers. Edison bulbs twinkle among the foliage, creating a cozy ambiance perfect for any event. Ideal for Gold Coast hire, this space promises an unforgettable experience.
A cozy seating area with a black sofa, pink chairs, and wooden crates as tables is perfect for any event. Cushions adorn a colorful rug, while string lights hang in the background against a white fabric backdrop—ideal for a charming Gold Coast wedding hire setup.

The Race

The most important part of your celebration is the Melbourne Cup itself! Make sure you have access to a large screen available for everyone so you can watch the race.

Fashion

For anyone who’s been to a Melbourne Cup event before, we know that the day is much about fashion as it is horse racing! Whether at the race or not, it’s a great excuse to frock up. A great option for your event is to host a fashion show or offer a prize for the best dressed, you could even create your own theme and have everyone dress to suit. Did you know we can do floral headpieces?

Catering

The food and drink at your Melbourne Cup party are one of the most important aspects, ensuring your staff and guests are socialising and enjoying the experience. Whether you want a sit-down lunch or a cocktail party there needs to be a steady supply of both food and drinks.

A row of drinks awaits your festive occasion, featuring glasses of orange juice with passion fruit seeds beside mojitos garnished with mint and lime on a wooden counter. Perfectly suited for an event or Gold Coast wedding hire, these refreshing beverages are a delightful touch.
A wedding event unfolds around a candlelit dinner table, where people are seated, enjoying the ambiance. A hand gracefully serves food onto a plate amidst plates, glasses, and elegant floral centerpieces.
A beautifully arranged table spread for your event, featuring an array of dishes: bowls of grapes, mixed salads, freshly baked bread with dip, and a tempting cheese platter adorned with olives and strawberries. Perfect for any event hire needs.

Ready, Set, Go!

If you want to host a great Melbourne Cup lunch that your staff and guests will not forget, get in touch with the Arctic Fox Events team to discuss Styling, Furniture Hire, Florals, Coordination, and our package options to suit all budgets and themes.

Two people raise a whiskey glass and a cocktail glass in a celebratory toast, surrounded by blurred lights and floral decor—perfect setting inspiration for your next event hire.

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A couple sits on a brown leather couch in a rustic room adorned with flowers and candles, creating the perfect atmosphere for an intimate Gold Coast wedding hire.

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A bride in a white dress stands with five bridesmaids in burgundy dresses, all holding bouquets indoors, at an elegantly staged event by Gold Coast Hire.

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A beautifully decorated wedding reception hall features long tables draped in white cloth, floral centerpieces, and lit candles. White drapes and string lights elegantly hang from the ceiling, perfect for any event. Consider Gold Coast hire to bring this dream setting to life.

Tina + Thomas: Classic Elegance at Summergrove Estate

Tina’s brief for us was classic and elegant, so we filled the beautiful Summergrove barn with white florals and added dark green glossy foliage to compliment. To bring in an element of luxury, we added gold touches with our Gold Rim Charger Plates + Gold Cutlery, alongside our Floor Length Linen Table Cloths.

Tablet on a wooden table displaying "Your Expert Event Planning Guide." Nearby are a glass, a napkin, and two pencils, perfect for jotting down ideas to make your Gold Coast wedding an unforgettable event.

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Expert event planning guide

A cozy lounge area perfect for your event hire needs, featuring a black sofa, two pink chairs, and a wooden coffee table. Decorative pillows and dried plants enhance the space, with string lights in the background. Ideal for gatherings on the Gold Coast!

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A woman sets a dining table adorned with floral centerpieces on a wooden deck surrounded by trees, perfect for an intimate Gold Coast event.

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A table setting perfect for a Gold Coast wedding hire, showcasing a floral centerpiece with orange and pink flowers, citrus slices, and greenery. It features white plates, gold cutlery, crystal glasses, and black candlesticks. Ideal for any elegant event with Gold Coast hire services.

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