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Your Corporate Event Planning Checklist

With a spectacular array of events under our belt, from company festivals to anniversary celebrations, we can confidently say that there is a method to the madness of events, the beauty of it is that you only need to prepare a few essentials. Once you’re in touch with our events team, we will source vendors, gain necessary approvals and finalise logistics. All the technical terms that mean we take care of all the behind-the-scenes and present you with the plan and creative choices to confirm (a.k.a – the fun stuff). 




1. Plan Ahead 

Our best recommendation will be to start early and reach out to us ideally 6 – 12 months in advance, however, we understand this isn’t always achievable. The initial questions you can expect from us will be what is the event date, size, the occasion, and if you have a venue or theme in mind already. Once confirmed that all the stars align we can block out our calendar and start planning.



2. Set your budget

Once you know your overall budget, we can help you with where to prioritise it and how best to spend it. You’ll want to allocate more funds towards to venue if you’re hosting a Gala, or if it’s a 50th Celebration at your home, you’ll want to allocate more towards catering and entertainment. These are the details we fine-tune once you know your overall budget.
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3. Location 

If you have a particular venue in mind, great! We can confirm it aligns with your theme and accommodates the number of guests you’re expecting. If you are uncertain about which venue, that’s okay too! We’ve been lucky enough to work with a bunch of epic venue spaces across the Gold Coast, Brisbane, and Byron Bay and have a lot of recommendations to offer depending on your desired location.

If you have already secured your venue or if it’s a private property, it’s a great idea to have a copy of their floor plan, this helps us understand exactly how your furniture and decor will fit into the space.



4. Consider the practicality

Don’t stress, practical doesn’t mean boring, you can still have that grand entrance and extravagant hanging flower installations. For a corporate event, keeping practicality in mind means considering the traffic flow in the space and if your guests are comfortable. This means being realistic with the use of space and ensuring there is enough seating so that 70% of your guests can be seated at any one time unless it’s a seated event of course.




5. Ask the Experts

This guide represents the key elements you’ll need to consider for your event, the beauty of hiring event professionals is that we can help you with the rest! Behind the scenes, our team takes your ideas and will create a mood board and floor plan, find vendors, obtain all necessary licensing, and all that jazz.

Get in touch with any questions, or if you want to get the ball rolling on your event now, we can’t wait!

Based in the Gold Coast, we supply corporate event hire, styling, flowers, lighting, coordination, and planning across Byron Bay, Brisbane, Sunshine Coast, and the Tweed Coast areas!

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The Ultimate Wedding Florals Guide

When it comes to wedding florals, it’s okay not to know what a flat lay runner or hand-tied garland is. Your wedding flowers will ultimately set the tone for your wedding, whether it be minimalistic, modern, opulent, or dramatic. Having a wedding florist, like our team at Arctic Fox Weddings, take the reigns on floral design will help you bring your vision to life without the stress of learning the crazy world of a florist.


Tina + Thomas: Classic Elegance at Summergrove Estate

Tina’s brief for us was classic and elegant, so we filled the beautiful Summergrove barn with white florals and added dark green glossy foliage to compliment. To bring in an element of luxury, we added gold touches with our Gold Rim Charger Plates + Gold Cutlery, alongside our Floor Length Linen Table Cloths.

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Cake Tips

Sarah is our resident “cake expert “ and once upon a time, was our in house Cake maker. Here she shares her top tips on choosing a cake with you!

Expert Event Planning Guide

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Expert event planning guide

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Birthdays, bridal showers, baby showers and more. We've got the furniture and accessories to make your event magic.

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We like to keep things personal

Let’s get to know each other, chat about your event or wedding and start getting excited.